Executive Assistant to the Borough Manager

The Executive Assistant (EA) to the Borough Manager is responsible for performing a variety of complex tasks assigned by the Manager as well as assisting the Borough Manager in maintaining day-to-day contact with the operating department heads of the Borough. Work is performed in accordance with accepted municipal management principles and practices. Work is reviewed directly by the Borough Manager through review of reports and extensive work progress and management team meetings.  The EA assists with administrative tasks and communications, dedication to special projects, project planning and coordination. These services are essential in the coordination and implementation of Borough business. The EA handles a wide range of administrative and executive support related tasks associated with providing highly visible, sensitive and confidential support to the Manager and other Department Heads as assigned. A high level of professionalism and confidentiality is crucial in this position. This job description reflects the essential duties and responsibilities as assigned by the administration. It does not prescribe or restrict the tasks that may be assigned.

Minimum REQUIRED Qualifications:

1. High school graduate or general education degree. Associate’s or Bachelor’s degree preferred.
2. Five years of some combination of project planning, grant writing, and grant administration.
3. Must have training in computer software for office applications.
4. Must hold an Alaska driver’s license or obtain one within 30 days of hire.

Five years of administrative experience in office environment with public contact. Requires high degree of written and verbal skills in composing letters and contact with the public. Ability to research, plan and mobilize resources. Work requires continual attention to detail in composing, typing, data entry and proofing materials, establishing priorities and meeting deadlines. Able to operate such general office machines as a personal computer, FAX and photocopier. The position requires excellent typing skills and extensive knowledge of computer software applications including word processing, spreadsheets, database and presentation software (MSWord, Excel, and Power Point). Applicants must have a high level of interpersonal skills to handle sensitive and confidential situations. The position continually requires demonstrated poise, tact and diplomacy. Ability to speak for and represent the Borough Manager as directed. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Ability to interact with Borough Department Heads, Borough staff, and appointed and elected officials. Associate's or Bachelor's degree preferred.

Wage: This is an opportunity to work on activities, projects and policies that affect and benefit our community.  This is a full-time, 40 hours per week, union eligible position.  Some evening meeting attendance may be required.  We offer retirement (PERS), supplemental benefits (SBS), medical insurance, paid holidays, and an encouraging work environment. The position pays  $23.05 to $ 25.60 hourly, depending on experience. You will have generous personal leave, medical, dental, vision and prescription drug benefits with SBS-AP (Defined Contribution Annuity Plan) and PERS retirement --fully benefited value of approximately $82,541-$89,427 per year.per hour with excellent benefits.

Application Deadline: Open until filled.

Application Procedure: Submit, via mail, fax, or email, a completed Haines Borough application form. The job description is attached to this webpage or by contacting:

Borough Clerk’s Office
P.O. Box 1209, Haines, AK 99827
Haines Borough Administration Building, 103 Third Ave S
907-766-6402
Fax: 907-766-2716
Clerk@haines.ak.us